Overseas Touring

1. Instructions for, and entitlement to conduct Army Sport tours overseas can be found on the Army Sport website

2. Touring with your team can be a rewarding experience and provide opportunities not only to travel to distant shores but also to meet, play against and make friends with the wider rugby community.

3. Tours must be well planned in advance and coherent plans for travel, accommodation and playing itinerary must all be considered prior to your application to tour. Please note that a full risk assessment for your tour must also be carried out.

4. When obtaining quotes please ensure that the Sports Tour Company is an industry accredited operator.

5. You must contact Army Sport to gain their permission to tour. Please complete the following form Application for authority to conduct an Overseas Sports Visit / Tour / Training Camp and submit to Army Sport Ops Branch

6. The Army Sport Ops Office will respond to you directly to either give authority for the tour or explain the reasons why authority cannot be given.

7. Having obtained the necessary authority from Army Sport permission must then be granted for the overseas tour by the Army Rugby Union (ARU).

8. A copy of the Army Sport letter granting permission to tour will be sent to the ARU Operations Manager who will request that you download the following:

• RFU publication How to Organize an Overseas Tour
• RFU publication Overseas Tour Application Form – This notification is to be completed and returned to the ARU Operations Manager, Kimberley Fowke Email and ARU Assistant Operations Manager, Frances Waqavonovono Email as soon as possible and not less than two months prior to the start of the proposed tour.
• Download the complete Tour Form Pack 

9. Once the tour has been endorsed by the ARU, the ARU Operations Manager will return a copy of the paperwork to the Tour Organising Lead.

10. Download and complete the ARU Touring Request Form and return to Lt Col Marc Wilding, Chair of ARU Community Rugby the purpose of the form is to identify any funding support the ARU Community Fund may be able to assist with and to assess on return that your PXR aligns with your outlined tour activities.

10. Insurance is an obligatory requirement for your team on tour, this provides cover should a member of your party require hospital treatment etc. The official insurance broker to the Rugby Football Union (RFU) is Howden Group – RFU Insurance Broker – Howden Group and you are required to complete the RFU publication – Rugby Club Insurance Form

11. Proof of insurance must be sent to the ARU office along with the completed Notification of Proposed Overseas Tour form.

12. Any other form of insurance such as that provided by travel agents or individual insurance brokers is unlikely to provide sufficient cover for rugby teams and should not be taken out in preference to the proposal offered by Howden Group.

13. Once the tour is completed an Army Rugby Union Overseas Tour Form – Post Tour Report (PTR) – Apr 25 must be completed and returned to the ARU Assistant Operations Manager – Frances Waqavonovono via EMAIL

14. Finally, when on tour please enjoy yourself, but whilst doing so you must remember that at all times you are representing your Unit, Corps, the British Army, the RFU and above all your country, please be aware that your touring party’s behaviour has a direct impact on how we are perceived abroad. Any discipline problems or issues involving serious injury must be reported to your Chain of Command and the ARU as soon as possible.

15. If you have any questions regarding overseas tours please contact the ARU Chief Operations Officer, Kimberley Fowke – EMAIL